Accounting and Business Management System Rivile GAMA

Normative information, contracts, dimensions:

• Company chart of accounts;
• Goods;
• Services;
• Customers;
• Departments;
• Sites;
• Managers;
• Groups;
• Cars;
• Currencies;
• Contracts;
• Tax account plan, etc.

Parameters, user rights administration:

• List of users;
• Administration of user rights;
• List of parameters;
• List of reports;
• Document counters;
• Workplaces.

All financial statements:

• Balance sheet;
• Profit and loss statement;
• Trial balance;
• Cash book;
• Advance payment accounting;
• Account movement reports;
• Invoice details;
• Account totals;
• Conversion of GL accounts;
• General ledger transactions.

Management of receipts, payment transactions, bank transfer formation, import of bank statements:

• Entry of receipts, payment transactions;
• Automatic formation of payment transactions according to total debts;
• Formation of SEPA transfers;
• Cash receipt and disbursement vouchers;
• Offsetting transactions;
• Cash movements between bank accounts;
• Import of payment statements.

Analysis of customer debts, customer notification system:

• Detailed debts;
• Total debts;
• Customer status;
• Turnover;
• Sending reconciliation statements;
• Automatic reminders;
• Text messaging;
• Payment plan;
• Planned cash flows.

Long-term asset groups, cards, depreciation calculation, other operations:

• Fixed asset groups. Ability to enter tax information and information according to BAS (different accounts and different depreciation rates);
• Fixed asset accounting cards;
• Depreciation methods (straight-line, remaining life, straight-line in days, etc.);
• Fixed asset transactions (purchase, write-off, sale, internal movement, etc.);
• Calculation of amortization;
• Accumulation of fixed asset repair costs, increase of value;
• Fixed assets balance and turnover reports by:
  • department, site;
  • group;
  • initial value accounts;
  • responsible person.
• Inventory lists, depreciation sheets.

Formation of purchase orders, entry and analysis of purchase of goods/services:

• Formation of purchase orders for goods taking into account balances, the minimum in the department, sales over the selected period, seasonality, order fulfillment deadlines;
• Sending orders by e-mail to suppliers;
• Invoicing of purchase orders/offers;
• Import/export of purchasing transactions through the Rivile EDI(EKO) system;
• Formation of i.SAF register with the STI;
• Consignment purchasing;
• Analysis of purchase transactions by:
  • good, service, group;
  • supplier, supplier group;
  • purchase contract;
  • department, site, center;
  • manager;
  • etc.

Entry and analysis of sales transactions for goods/services:

• Sales offers, orders, reservations, delivery notes;
• Import/export of sales transactions via the Rivile EDI(EKO) system, Telema, Omniva;
• Service registration system;
• Contract invoice generation;
• Sending invoices by e-mail;
• Formation of i.SAF, i.VAZ with the STI;
• Sales price/discount selection system according to contracts, promotions, price lists, unit prices, discount matrices;
• Analysis of sales transactions by:
  • period;
  • good, service, group;
  • buyer, buyer group, location;
  • sales contract;
  • department, site, center;
  • manager;
  • etc.

Stocktaking, write-offs, resorting, production of goods:

• Write-off of goods for own use, losses, defects, etc.;
• Fuel write-off;
• Resorting of goods;
• Write-off of goods to work-in-process accounts, goods receipt;
• Inventory:
  • recording balances;
  • entry of inventoried quantities or import from the mobile device;
  • inventory discrepancies;
  • printing inventory reports.

Movement of goods within the company, formation of internal orders:

• Movement of goods between departments, sites;
• Printing of handover certificates, delivery notes;
• Transfer of goods to consignment departments;
• Transfer to other units of measure, assignment of expiration date, series;
• Formation of orders for goods from other departments/warehouses, taking into account balances, minimum quantities, sales over the period;
• Formation of i.VAZ with the STI.

Picking, distribution transactions, account formation and execution:

• Calculation cards;
• Picking and distribution transactions for goods/services according to calculation cards;
• Product cost adjustment to include additional costs;
• Calculation of wages according to the volume of production and labor costs;
• Allocation of remuneration to employees for service rendered according to the time worked, the corresponding wages and other criteria;
• Entry of production orders;
• Account formation and execution;
• Analysis reports for product cost, materials used, finished product;
• Work in progress.

Repricing goods and services, printing labels, analyzing repricing transactions:

• Repricing goods and services involves changing:
  • sales prices at the division;
  • sales prices by object and series;
  • base sales prices;
  • price list prices;
  • promotional prices and discounts.
• In repricing transactions, new prices can be entered manually or can be calculated according to various formulas;
• All products can be repriced together, or they can be repriced by group, by supplier, by inventory transaction, or by other criteria;
• Repricing reports show them as the prices of the next sale of goods/services;
• Repricing transactions in one division can be copied to another division or to a specific list of divisions;
• After the goods have been repriced, labels with the new prices and other necessary information can be printed.

Formation of an i.SAF invoice register and VAT statement, and submission to the STI:

• The formation of i.SAF data on invoices received and issued includes:
  • linking VAT to a specific VAT classification and bookkeeping account;
  • automatic selection of VAT classification when forming i.SAF document register transactions;
  • the option of assigning specific VAT classifications in each detailed line of purchase or sale;
  • selection of the account type (debit, credit, canceled, etc.) for each purchase or sale document;
  • selection of the part of the period for which the information is being formed, re-formation of data.
• Before submitting the data, the information can be printed by classification, and the completed VAT classifications can be tested everywhere;
• Data can be submitted to the STI by forming files or directly via API;
• VAT registration journals can be formed for the sale of goods/services;
• VAT statements can be formed and the FR0600 template can be uploaded.

Trip sheets, shipments, cargo, transportation transactions:

• Travel expense tracking:
  • distance traveled;
  • fuel rates and fuel consumption;
  • all other costs incurred during the trip;
  • driver accountability;
  • connection with delivery notes.
• Cargo accounting, generation of sales transactions for freight transport;
• Shipment accounting, generation of purchase transactions;
• Freight transport analysis;
• Fuel consumption analysis by car, route, trip sheet;
• Driver accountability analysis.

Computerized workstations for retail trade:

• Work is done directly from the Rivile GAMA program;
• All functionalities used in the program carry over – contracts, price lists, discount systems;
• Integrated with various POS devices: Raso, Aspa, Empire, etc.;
• Payment can be made by cash, credit card or gift voucher;
• Gift vouchers can be sold and accounted for;
• Can be connected to a scale or an ASPA cash-in/cash-out machine.

Description of employee cards, filling in time sheets, calculation and payment of wages, formation of reports:

• A general list of credits and deductions calculated in the company is described – their number is unlimited, and the calculation algorithms are described in formulas;
• Employee cards are described with all the information necessary for calculating wages and forming reports;
• An employee can work in more than one division or position;
• Different credits can be calculated for an employee in each division;
• Time sheets (tables) are kept;
• Vacation, sick leave, business trips, and other payroll documents are entered or imported;
• Advance and salary payments are made, and information is formed for banks;
• All reports for SoDra and the STI are formed;
• Various credit/deduction reports are formed by employees, division, object.

Description of personnel cards, entry of personnel transactions, staff accounting, calculation of unused vacation:

• Personnel cards are described with the necessary information about the employee, his or her education, the documents submitted;
• The number of approved positions in each division is recorded, the number of unused positions is tracked;
• All personnel transactions related to the employee are carried out: hire, transfer, vacation, internships, substitutions, dismissal, etc.;
• All documents (contracts, orders, etc.) related to the transactions are formed and attached to the transactions;
• The balance of unused vacation can be calculated for any date;
• Report forms 1-SD, 9-SD and 12-SD are prepared;
• Various summaries are formed by employee, as well as unused vacation reports with averages;
• A personal card is formed which shows the employee’s entire history.

System and additional reports, function keys, analytical information, information filtering, printing and uploading to various file formats:

• Rivile GAMA provides a set of systematic reports that can be supplemented with user reports.
• The information generated by the reports can be printed, exported to various file formats (Excel, PDF, Word, etc.), or sent by e-mail.
• The various function keys make finding and reviewing the necessary information faster.
• You can easily view the analytical information for each transaction: the entry in the General Ledger, detailed debts, detailed item information.
• The information can be filtered by various fields and their logical expressions, and the filter results can be sorted.
• A quick review of current stocks and customer debts is possible.
• Financial reports are formed: balance sheets, profit and loss statements, trial balance reports.

Budget items, layouts, alignment of the plan, comparison of plan vs. actual:

• Linking budget items to the company’s chart of accounts;
• Alignment of the planned budget by department, site, center and other dimensions;
• Creating budget layouts, including budget items, GL accounts, formulas;
• Review of budget information according to the layouts described. Comparison against actual;
• Budget reports.

Promotions, collecting and using loyalty points:

• Discounts and prices of goods and services and during promotions can be described;
• Promotions can be applied to certain goods or groups of goods during a specified period;
• When working with a POS, the loyalty system for customers can be described;
• Various algorithms for calculating and collecting loyalty points can be described;
• Loyalty points can be used by applying various discounts, by paying part of the amount, or by paying for special goods.

A customer management system that links all customer-related information:

• Projects and tasks are described;
• Tasks can be combined into projects;
• Tasks can be instantaneous or ongoing, and the functions that have to be performed during approval of the task are described;
• Communication with customers is recorded;
• Tasks for employees are generated and the process of their execution is controlled;
• Messages, contracts and invoices can automatically be sent to customers.

Various types of documents and storing, administering and searching them:

• The DMS module allows you to:
  • compile various documents in a database;
  • only describe references to documents placed in certain catalogs in the database;
  • sort documents by type and kind;
  • enter and store a lot of additional information about each document;
  • administer who can see each kind of document;
  • indicate until when the documents are valid, when they are to be archived, and the archive number;
  • immediately upload the files generated by the reports (in PDF, XLS or other format) into DMS transactions;
  • automatically upload documents sent by e-mail (via Microsoft Outlook) into DMS transactions.

The DMS module ensures the security of documents and makes them easier to find.

i.SAF-T data file formation and submission to the STI:

• The tax invoicing plan is linked to the company’s invoicing plan;
• The necessary information about shareholders is entered;
• i.SAF-T information can be formed in whole or in parts, by transaction type;
• The verification and financial breakdown periods can be set;
• If you have a lot of information, several files are formed;
• The files formed are submitted to the STI.

The GDPR module includes:

• Register of data processing activities:
  • the purpose of data processing (data subject);
  • the types and kinds of personal data processed;
  • the legal basis for their processing;
  • personal data repositories;
  • access to personal data.
• Recording queries and selecting the data required for the query;
• Recording consents to the use and storage of personal data;
• Recording personal data security breaches;
• Formation of the GDPR activity register.

Basically updated Rivile GAMA versions “+ AI” with integrated Forecasting + AI module allow forecasting time-varying data: sales, inventories or any other externally imported data. For this purpose, you can use our developed model or create your own.

The forecasting + AI module also allows to create all types of orders generation. Orders can be generated using any selected parameters and data, including individually generated forecasts. You can create your own formulas, perform any kind of calculations, use them universally.

We provide the module as an integral part of the Rivile GAMA system. This module can be used by anyone having valid version access.