Enterprise Resource Planning and Accounting System in the Cloud – Rivile ERP

Inventory Tracking, Goods and Services Administration, Stock Analysis

• Management of Product and Service Descriptions: Includes detailed product information, names, descriptions, and unique codes.
• Assignment and Management of Product Categories and Other Groups: Efficient classification and management of goods by categories, such as brand, to improve organization.
• Detailed Stock Tracking: Monitors stock at all stages, including ordering, receiving, inventory recording, reserving, issuing, and writing off processes.
• Tracking Goods Inventory Across Various Dimensions: Tracks goods by department, object, serial number, batch, tag, or other chosen criteria, enabling easy tracking of product movement.
• Warehouse Inventory Accounting: Includes both quantitative and value-based inventory control.
• Cost Calculation Using FIFO: Calculates product costs based on the First In, First Out (FIFO) method.
• Use of Product Categories and Classifiers for Reporting and Deeper Data Analysis: Facilitates detailed reports and analysis.
• Total Goods Turnover: Monitors total turnover of inventory.
• Aggregate Stock Inventory Analysis by Date: Provides a summary of stock levels at a given moment.
• Detailed Inventory Analysis by Selected Dimensions: Offers detailed reports based on chosen criteria (e.g., department, object, or batch).
• Product Turnover Schedule: Tracks product turnover over time.
• Inventory Aging Report: Tracks the age of inventory at the current moment.
• Inventory Adjustments: Includes write-offs, stock receipts, sorting, fuel write-offs, and other operations.
• Internal Stock Transfers Between Warehouses: Tracks internal transfers, including serial number allocation with cost traceability.

Customer Information Administration, Debt Tracking

• Customer Database Management: Includes contact information, contracts, and classification of clients by groups and business sectors.
• Debt Monitoring: Detailed review of customer debt history, including payment dates, balances, and overdue days.
• Debt Schedules: Provides an overview of outstanding debts.
• Debt Reconciliation Acts: Facilitates the reconciliation of debts with customers.
• Advance Payment Accounting: Tracks and manages advance payments.
• Payment (Payout) Creation for Supplier Debts: Creates payments for supplier debts.
• Automated Payment Reminders: Sends reminders for overdue payments with options to set frequency and content of reminders.
• Automatic Document and Payment Offsets: Matches documents and payments based on selected criteria.
• Aging Analysis of Debts: Identifies long-term debts and prepares preventive actions.
• Foreign Currency Debt Conversion: Recalculates debts based on fluctuations in exchange rates.
• Debt Adjustments: Increases debt (e.g., late fees) or reduces it (e.g., discounts) as needed.

Management of Purchase Orders, Expense Document Accounting, and Detailed Operations Analysis

• Supplier and Supplier Contract Management: Manages supplier details and purchase prices.
• Creating Purchase Orders from Suppliers: Includes the ability to import orders from Excel files or through API integration.
• Expense Document Recording and Importing: Tracks and imports service-related expense documents.
• Accounting of Responsible Person’s Expenses: Manages expenses for accountable employees.
• Revenue Invoices from Individuals: Manages incoming invoices from individuals while accounting for personal income tax (GPM) declarations.
• Sending Orders to Suppliers via Email: Allows sending purchase orders directly to suppliers via email from within the system.
• Purchase Invoice Creation: Generates invoices based on one or multiple purchase orders.
• i.SAF Registry Generation and Submission to the Tax Authority (VMI): Creates and submits the required registry to the Lithuanian tax authority.
• Purchase Operations Analysis: Allows evaluation of expenses by suppliers, product categories, and time periods.

Management of Sales Orders, Revenue Document Accounting, and Detailed Sales Operations Analysis

• Management of Customers and Customer Contracts: Handles customer details and sales price administration.
• Creation of Sales Orders: Includes the ability to import orders from Excel files or via API integration.
• Revenue Document Recording and Importing: Tracks and imports service-related revenue documents.
• Sending Orders to Customers via Email: Allows sending sales orders directly to customers via email from the system.
• Sales Invoice Creation: Generates invoices based on one or multiple sales orders, with the ability to create invoices for multiple orders at once.
• i.SAF Registry Generation and Submission to the Tax Authority (VMI): Creates and submits the required registry to the Lithuanian tax authority.
• Sales Operations Analysis: Allows evaluation of turnover by time periods, customers, departments, objects, and other dimensions.

Management of Sales Price Lists and Promotions with Application Rules for Specific Time Periods or Conditions

• Price List Creation: Establishes different prices based on departments, customer segments, seasons, or other criteria.
• Management of Different Price Hierarchies: Allows control of pricing at the department or company level.
• Price List Export and Import: Enables export and import of price lists from Excel files.
• Promotions (Discounts): Apply to specific products, customers, departments, or groups, offering a special price or discount.
• Promotion Condition Rules Set: Defines general information about the promotion, such as its name, validity period, and discount type.
• Best Price Selection: The system automatically selects the best price applicable in a sales transaction and at the POS (Point of Sale).
• Quantity/Value-Based Discount Schemes: Allows setting up discounts for purchasing larger quantities or reaching a certain total amount.
• Promotion Condition Settings: Applied to specific products, customers, or departments, with the ability to specify exceptions where the promotion does not apply.

The POS Module Provides the Ability to Efficiently Conduct Retail Sales

• Receipt Creation: Ability to create new receipts and sales operation baskets, allowing flexible addition, modification, or removal of items.
• Payment Processing: Supports payments in various forms: cash, bank cards, credit.
• Product Search and Information: Quick product search by categories, providing detailed information about the selected product and its stock levels.
• Promotion Management: Ability to configure and apply sales promotions in the POS system.
• One-Time Discounts: Option to grant or cancel one-time discounts based on the sales situation.
• Cash Transactions: Handling of cash deposits and withdrawals from the cash register.
• Advance Payment and Refund Capability: Allows advance payment processing and refunds.
• Order Import: Importing orders for payment processing.
• Cash Register Reports: X and Z reports.
• Invoice Printing: Ability to print invoices directly to a fiscal printer.
• Barcode Scanning: Convenient product scanning using a barcode scanner.
• Automatic Item Quantity Scanning: Scanning item weight using scales.
• Integration with Fiscal Printers: Integration with fiscal devices like RASO, ASPA, and other fiscal equipment.

Manufacturing Accounting, Assembly and Disassembly Processes, and Manufacturing Costs

• Product Assembly Cards: Ability to create production data with all necessary components, including products and services.
• Assembly and Disassembly Operations: Generation of assembly and disassembly operations based on the production calculation data.
• Cost Adjustment: Adjust product costs by including additional expenses and fine-tuning costs.
• Automatic Sales Price Calculation: Ability to automatically calculate the sales price of products based on component costs.
• Product Creation: Allows creation of individual, serial, and mass-produced items (kits), to customize the production process according to order specifications.
• Automatic Manufacturing Operations Creation: Automatically generates manufacturing operations directly from a sales order or invoice.

Management of Received and Delivered Quantities, Shipment and Cargo Tracking, and Cargo Waybill Creation

• Shipment Creation: Ability to record received quantities of goods according to purchase or sales orders and invoices.
• Partial Order Fulfillment: Ability to enter goods into the system in parts according to received items, allowing for partial order fulfillment.
• Immediate Availability of Goods: Items, once received in the warehouse, can be sold without waiting for final goods receipt, ensuring quick availability of products.
• Cargo Waybill Creation: Ability to generate cargo waybills based on shipment information.
• Assignment of Specific Carriers and Shipments to Cargo: Assign specific carriers and shipments to cargo, enabling the tracking of each cargo’s movement.
• Electronic Waybill File Creation: Creation of the electronic waybill file directly from shipment or cargo data, facilitating document submission.

Management of employees and contracts, personnel document management, employment records, unused vacation calculation.

• Administration of employees and contracts.
• Setting up work calendars and vacation rates.
• Personnel document management: hiring, transfers, vacations, business trips, internships, substitutions, terminations, and more.
• Management of additional document templates.
• Register of unused vacation balances and work experience.
• Preparation of SODRA reports (1-SD, 2-SD, SAM-07 forms).
• Generating employee list reports.
• Managing timesheet operations, automatic filling according to work calendars.
• Timesheet reports.
• Graphical display of timesheets and correction management in one place.
• Importing timesheet data from Excel.

Employee salary calculation and payment, timesheet filling

• Management of accruals, deductions, company taxes, and other variables.
• Rate administration at the organization and specific contract level.
• Ability for an employee to work in multiple departments or positions under different contracts.
• Advance and salary payment processing, and information submission to banks.
• Automatic creation of the PIT (Personal Income Tax) registry from salary operations.
• Printing and sending salary slips via email.
• Creation of all SODRA and VMI reports.
• Creation of accrual/deduction summaries by employee, department, and object.

System and additional reports, analytical information, data filtering, printing, and exporting to various file formats

• Report creation and editing – a wide range of system reports is provided, which can be supplemented with user-created reports.
• Report export – generated reports can be printed or exported to various formats (Excel, PDF, Word, etc.), and sent by email directly from the system.
• Analytical transaction review – detailed transactional information is easily reviewed, including entries in the General Ledger, debt records, and detailed product information.
• Data filtering and sorting – data can be filtered by fields and logical expressions, and results can be sorted for quick and precise answers to specific inquiries.
• Additional views – each user can create additional list views tailored to their needs and work type, including custom filters, sorting rules, and column layouts.
• Flexible email template setup specifying recipient, subject, content, etc.

Business process automation and integration with other platforms

• The API integration system allows connecting other software tools and ensures smooth data exchange with third-party systems (e.g., e-commerce platforms, banks, supplier systems).
• The ability to access or create purchase and sales documents, create and update products or customers, scan balances, and other API functions.
• Apps that automate and flexibly perform your processes, expanding the overall system functionality according to individual needs. Apps are created both generically and individually based on various business process needs (e.g., automatic generation and sending of periodic invoices, sending reminders for unpaid invoices, automatically reserving goods based on customer orders).

GL register and all financial reports:

• Balance sheet.
• Profit (loss) statement.
• Trial balance.
• Advance statements.
• Turnover profit by dimensions.
• GL account detailed information.
• GL account recalculation.
• GL journal entries.
• Multi-currency accounts.
• Chart of accounts.
• Multiple companies under one organization, with the ability to manage settings and standards together.

Revenue, expense entries, payment order creation, bank statement imports:

• Revenue, expense transaction entries.
• Expense creation based on debts.
• SEPA payment order creation.
• Automatic recognition of bank revenues and expenses.
• Movement of funds between bank accounts.
• Payment statement imports.
• Accountable persons.
• Cashbook.
• Cash income and expense orders.
• Payment journal.

i.SAF, SAF-T, i.VAZ, VAT, PIT, GPAIS declarations creation and submission:

• Creation of the i.SAF registry for received and issued invoices and data file creation.
• SAF-T standardized accounting data file creation.
• i.VAZ electronic waybill file creation.
• PIT monthly (GPM313) and annual (GPM312) declaration data registry creation based on revenue and payroll operations.
• GPAIS accounting and declaration creation, with API integration.
• Intrastat (IDAIS) declaration forms and file creation.
• Purchase/Sale VAT report by classifiers.
• VAT declarations (Form FR0600) creation.

Fixed asset categories, cards, depreciation calculation, and other operations:

• Fixed asset categories. The ability to maintain tax information and data according to IFRS (separate accounts and different depreciation rates).
• Fixed asset accounting cards.
• Depreciation calculation methods.
• Fixed asset operations (purchase, write-off, sale, internal movement, etc.).
• Amortization calculation.
• Accumulation of repair costs, value increase.
• Fixed asset balance and turnover reports by departments, objects, responsible persons.
• Inventory records, depreciation calculation reports.